0012 Deposit: separate owner from depositor, and record rights for each interpretive layer

This is the decision record for the new document 07-Deposit.

What

1. For each record, separate the owner (owner), the depositor (depositor), the physical holder (holder) and the store. By default, owner = depositor. If they differ, the owner must be recorded.
2. If the depositor is not the owner and there is no permission record from the owner, the same limits as a “stand-in” apply (no making public, destruction, naming a successor or AI training, decision 0011).
3. The deposit agreement is kept as a record in the ledger. The agreement document is deposited as an original and given a fingerprint. Default review date: 5 years. When the review date comes, nothing opens automatically.
4. For each interpretive layer, record the rights basis (rights): none, ownership, copyright, agreement, the law is not yet clear. Inside the store, an interpretive layer is never opened more widely than the original’s scope.
5. Time-limited scope (scope_after). Only the depositor sets it; a successor can only postpone or narrow it. Even when the time comes, private passages about other possibly living persons stay closed.
6. When the depositor is a group, permissions attach to positions. The group decides the rules for filling them.
7. For each kind of withdrawal, a table sets what closes (AI training consent only, narrowing scope, withdrawal, one’s own interpretive layer, change of ownership).

Documents updated: 07-Deposit approved, 01-Permissions section 2 (the depositor description notes they may differ from the owner), 00-Principles section 3 (one line on time-limited scope), 03-manifest section 3 (owner, holder, agreement, rights, scope_after), 05-Glossary.

Why

• Korean holding institutions separate ownership and custody for physical objects, but about the only one that publishes this as data fields is the Korea Heritage Service (owner and custodian fields). Those fields are also about the physical object, and nowhere records who owns each layer of photos, transcriptions and translations (Nodeone research, 2026-10). If Nodeone sets this first, it becomes a precedent.
• arkive already has volumes whose owner and depositor differ. Under the current rules, a depositor could make someone else’s physical object public or hand it over for training.
• The September specification’s HGP-0003 (deposit agreement) and HGP-0100 (community) contain the framework. We align with what already exists.
• After seeing the “restricted release year” in the National Library of Korea’s oral history guidelines, the head of Nodeone proposed adding time-limited scope (2026-10-12).

Other options

Option	Why not chosen
A single depositor, as now	A person who deposited someone else’s physical object would act as its owner
The research report’s arKive profile (akv:, L0 to L7, 4 stages) as is	This is a matter for the protocol, not a rule for one store. The layer numbers and 4 stages clash with hgp terms (decision 0005, 00-Principles section 3)
Make the owner a new permission role	There would be six roles. The owner’s wishes can come in through permission records in the agreement
Close automatically on the review date	Things would change without the depositor knowing. Ask, and if there is no answer, leave it as it is

Where it has effect

• arkive: split “holding institution” into owner and holder, agreement lines, rights on interpretive layers. A data structure change, so it needs separate approval.
• secretary: for recordings owner = depositor, so there is almost nothing to do. Time-limited scope comes when the scope screen is built.
• Legal review: rights in transcription from cursive script and punctuation (talcho and pyojeom), and in machine drafts (07-Deposit section 15).

Cost

0 won. Legal review is separate.